Policies & Procedures

All student organizations must abide by the: 

• 2024-2025 Student Organization Policy
• The university does not approve off-campus events, however, all organizations are expected to comply with all policies and submit required information as requested.

All student organizations must be open to all students in accordance with federal law. Notable exceptions to this policy include fraternity and sorority organizations and athletic/sporting activities. Additional criteria pertaining to academic level (undergraduate, graduate, or professional school), leadership roles within an organization, and requirements for academic honor societies are permissible if they do not violate federal law.

Event Planning

Check 25 Live to avoid any scheduling conflicts as best as possible (keep in mind that it may take several days for approved events to appear on the calendar). Complete a student organization reservation request. Email atlantacampuslife@mercer.edu if you have questions about Mercer's event policies. 

Funding Request

Student Organization Funding (SOF) is intended to help alleviate any financial burdens student organizations may have when funding events/activities. Funding is never guaranteed, and student organizations must meet the necessary requirements to be considered for funding.

• The student organization requesting funds must be a registered and active student organization. 
• The student organization must be open to all Mercer students.
• The funding request must directly benefit Mercer students and be made at least 14 days prior to the event/use of funds.
• Funds must be used for an on-campus event/activity.

SFO is a rolling process, which means allocations will be reviewed throughout the semester. Funds are limited and are allocated until depletion. If you meet all the requirements and would like to request funds, you can fill out this form. 

Travel Policy and Form

Travel Policy

Travel Form (Must be submitted 48 hours before travel to the Office of Student Affairs.)

Vehicle Release Form (fill out and turn in BEFORE a trip in which you drive a vehicle-only drivers need to fill out the form)

Starting a New Organization

1. Submit the two Signature Pages to Atlanta Student Affairs.
2. Submit Constitution and Bylaws to Atlanta Student Affairs. You will need the following information:
   1. Name of student organization
   2. Purpose statement
   3. Officer structure
   4. Ratification Date (current year of the constitution in place)
   5. Refer to the constitution template if you do not have one for your particular organization. This is only an example. If you have a constitution and/or bylaws, you do not need to fill this out.
3. Submit a list of interested members (must have 7 to be recognized)
4. Meet with an Atlanta Student Affairs representative. Call the office at (678) 547-6823 or email us at atlcampuslife@mercer.edu to schedule an appointment.
5. Get approval from the Assistant Dean of Students.

1. Student organizations MUST be recognized by Assistant Dean of Students to operate on campus. (exceptions include departmental orgs such as honor societies and club sports)
2. Student organizations will not be recognized if not open to all current Mercer students. This includes general membership and officers.

All elements of this process must be completed before Mercer University will recognize you as a student organization. Contact the Office of Student Affairs for any questions: (678) 547-6823 or email us at atlcampuslife@mercer.edu

Student Organization Renewal 

Renew your student organization for the 2025-2026 academic year here. 

• All student organizations are required to renew once a year with Student Affairs or at any time officers change.
• Only renewed student organizations will be permitted to submit reservation requests or post flyers on campus.

If you have any questions or issues with renewing your information, please contact the Office of Student Affairs at  678-547-6824 or atlantacampuslife@mercer.edu.

Campus & Residence Life posting policy info

All flyers, posters and banners must be approved by the Office of Student Affairs (Suite 104 in the Student Affairs Building) BEFORE you may post in academic or residence life buildings on campus. Campus Life staff will approve, stamp, and provide you with a list of approved posting locations for the Atlanta campus.  Organizations must place all other flyers on campus  on their own following the policies of each academic building. 

Non-Academic Misconduct Process for Student Organizations